Payroll can be a daunting task, especially if you’re managing the process for hundreds of employees. Thankfully, with the right software, it should be less overwhelming. From leave applications to overtime, HR professionals are responsible for managing payroll on a monthly basis, which can be time consuming. Ensure that this process is easy, user-friendly, and efficient with these top payroll tips:

1.    Do your employees have signed contracts?

Not only does it make you compliant with labour laws, but it also ensures smooth sailing when it comes to monthly payroll. Ensure that all of your employees have accurate, signed contracts. When you review your employee contracts, think of the following: have their details changed; has their employment agreement changed; were they promoted; or were they part-time employees? This will also ensure that the correct amount of leave is allocated, and that the employees are taxed correctly.

2.    Are the terms and conditions up to date?

When was the last time you checked your company terms and conditions within employee contracts? Make payroll easier when you update all of the relevant information like agreed hours, resignation notice periods, restrictions, monthly dedications and benefits. Once this is updated, payroll will run smoothly and accurately.

3.    Are your employees up to date on their contractual obligations?

Contracts should be updated annually, with indication of increases, changes in roles and responsibilities, and changes in personal information. To ensure that your organisation properly cares for its employees, they too need to be regularly updated and informed of their contractual obligations, tax adjustments, and labour law. Not only does this ensure that employees are taken care of, but it also protects the organisation from any action taken by employees in the event of improper or unfair management.

4.    Does employee leave add up?

Mass accumulation of employee leave can have a negative effect on a business. In the same breath, employees who don’t take their leave put the company at risk. Does your employee’s leave add up? Is it correctly allocated? HR professionals need to keep their finger on the pulse of employee leave if they hope to make payroll an easier, smoother process.

5.    Ensure that you have full sight of productivity records

What does the working week look like to your employees? It is imperative to implement a time-tracking system that can record hours of productivity on a single or set of tasks. Not only will this assist you in keeping a record of which employees are working overtime, but it will also help you keep track of the amount of work done by freelance or part-time employees.

6.    Make use of a reliable payroll system

There is nothing more challenging than a manual payroll system that accumulates in paper, files, dust, and space. Today, thanks to the developments of payroll software, organisations can ensure efficiency and accuracy with software that is easy to use and integrate into existing systems. Employees, employers, and HR practitioners alike can access platforms to submit, review, and approve requests or queries, at the click of a button.

Considering the fact that payroll is a monthly activity, and is imperative to the success of a business, it’s important to make the process as easy and as quick as possible. Finding the right payroll software partner can help HR personnel improve their payroll process tenfold.

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